Mastering TOEIC Reading: Office Equipment Instructions Practice Test

TOEIC Reading Part 1: Incomplete Sentences

1. The new photocopier in the office requires employees to __ their ID cards before use.
   A. scan
   B. print
   C. fax
   D. email

2. Please __ the paper tray before starting a large print job to avoid interruptions.
   A. empty
   B. refill
   C. remove
   D. install

3. The IT department will __ a training session on how to use the new multi-function printer next week.
   A. conduct
   B. perform
   C. execute
   D. operate

4. Employees are reminded to __ confidential documents immediately after printing.
   A. shred
   B. fold
   C. staple
   D. hole-punch

5. The office manager has ordered new __ for the laser printer to ensure high-quality outputs.
   A. ink
   B. toner cartridges
   C. paper
   D. staples

6. Please __ the power cord securely into the outlet before turning on any office equipment.
   A. plug
   B. insert
   C. attach
   D. connect

7. To conserve energy, all office equipment should be __ to sleep mode when not in use.
   A. set
   B. put
   C. turned
   D. switched

8. The new ergonomic keyboards are designed to __ the risk of repetitive strain injuries.
   A. reduce
   B. increase
   C. maintain
   D. elevate

9. Employees should __ any equipment malfunctions to the IT support team immediately.
   A. report
   B. announce
   C. declare
   D. proclaim

10. The office’s wireless network requires a new __ every three months for security purposes.
    A. password
    B. username
    C. router
    D. firewall

11. Please __ the document face-down on the scanner bed for best results.
    A. place
    B. put
    C. set
    D. lay

12. The new voice-activated devices in the conference rooms can __ meetings and transcribe conversations.
    A. record
    B. play
    C. pause
    D. fast-forward

13. Remember to __ all electronic devices before entering the secure area of the office.
    A. turn off
    B. turn on
    C. plug in
    D. charge

14. The IT department will __ software updates on all computers every Friday evening.
    A. install
    B. download
    C. upload
    D. program

15. Please __ your computer screen when leaving your desk to protect sensitive information.
    A. lock
    B. shut
    C. close
    D. power off

16. The new digital projector in the meeting room can __ wirelessly with laptops and smartphones.
    A. connect
    B. link
    C. pair
    D. join

17. Employees are advised to __ regular backups of important files on the company’s cloud storage.
    A. perform
    B. do
    C. make
    D. execute

18. The office’s HVAC system is programmed to __ the temperature automatically throughout the day.
    A. adjust
    B. change
    C. modify
    D. alter

19. Please __ headphones when making video calls to avoid disturbing colleagues.
    A. use
    B. wear
    C. put on
    D. apply

20. The new smart boards in the brainstorming rooms can __ and save digital notes directly to the cloud.
    A. capture
    B. write
    C. draw
    D. sketch

21. Remember to __ your access card when entering or exiting the building for security reasons.
    A. swipe
    B. tap
    C. show
    D. present

22. The office’s video conferencing system allows users to __ their screens during virtual meetings.
    A. share
    B. display
    C. exhibit
    D. demonstrate

23. Please __ the paper shredder bin when it’s full to prevent overflowing.
    A. empty
    B. clear
    C. clean
    D. remove

24. The new biometric scanner at the entrance requires employees to __ their fingerprints for identification.
    A. scan
    B. press
    C. touch
    D. imprint

25. Employees should __ their computer monitors to an ergonomic height to prevent neck strain.
    A. adjust
    B. set
    C. position
    D. arrange

26. The IT department will __ antivirus software on all office computers next Monday.
    A. update
    B. upgrade
    C. install
    D. run

27. Please __ the appropriate code when using the copier to track departmental usage.
    A. enter
    B. input
    C. type
    D. key in

28. The new digital signage system allows managers to __ company announcements in real-time.
    A. display
    B. show
    C. present
    D. exhibit

29. Employees are reminded to __ their desks of confidential documents before leaving for the day.
    A. clear
    B. clean
    C. tidy
    D. organize

30. The office’s automated lighting system will __ the lights at 7 PM to conserve energy.
    A. dim
    B. lower
    C. reduce
    D. decrease

Office equipment instructions for TOEIC Reading practice

TOEIC Reading Part 2: Text Completion

Text 1:

To ensure the efficient use of office equipment, all employees should follow these guidelines:

(31) __ read the user manual before operating any new device. This will help you understand the equipment’s features and prevent potential damage. (32) __ regular maintenance checks on all equipment to keep them in optimal condition. If you notice any issues, (33) __ report them to the IT department immediately. Finally, (34) __ energy-saving practices by turning off devices when they are not in use.

31. A. Carefully
    B. Careless
    C. Care
    D. Caring

32. A. Perform
    B. Performing
    C. Performed
    D. Performs

33. A. immediate
    B. immediately
    C. immediateness
    D. immediateness

34. A. adopt
    B. adopting
    C. adopted
    D. adopts

Text 2:

The new multi-function printer in the marketing department offers several advanced features:

(35) __ high-quality color printing, it can also scan documents directly to email or cloud storage. To use the scanning function, (36) __ your document on the scanner bed and select your desired output option from the touch screen. For double-sided documents, (37) __ the automatic document feeder on top of the machine. Remember to (38) __ your personal access code when using the printer to track usage for each department.

35. A. Besides
    B. Beside
    C. Between
    D. Beyond

36. A. place
    B. places
    C. placed
    D. placing

37. A. use
    B. uses
    C. used
    D. using

38. A. enter
    B. entering
    C. entered
    D. enters

Text 3:

Proper maintenance of office equipment is crucial for longevity and performance:

(39) __ clean all devices regularly with appropriate cleaning supplies. For computers, (40) __ sure to update software and run virus scans weekly. Printers and copiers should have their (41) __ replaced as needed, and paper jams should be cleared carefully to avoid damage. If you’re unsure about any maintenance procedure, (42) __ hesitate to contact the IT support team for assistance.

39. A. Always
    B. Never
    C. Sometimes
    D. Rarely

40. A. make
    B. makes
    C. made
    D. making

41. A. toner
    B. toners
    C. tonered
    D. tonering

42. A. don’t
    B. doesn’t
    C. didn’t
    D. won’t

Text 4:

To maximize productivity in the office, it’s important to use digital tools effectively:

(43) __ advantage of cloud storage solutions to share and collaborate on documents in real-time. When participating in video conferences, (44) __ sure your microphone and camera are working properly before joining the call. (45) __ use the office’s project management software to track tasks and deadlines. Finally, (46) __ forget to regularly back up your important files to prevent data loss.

43. A. Take
    B. Takes
    C. Took
    D. Taking

44. A. make
    B. makes
    C. made
    D. making

45. A. Always
    B. Never
    C. Sometimes
    D. Rarely

46. A. Don’t
    B. Doesn’t
    C. Didn’t
    D. Won’t

Digital tools for office productivity in TOEIC Reading

Answer Key

Part 1: Incomplete Sentences

1. A
2. B
3. A
4. A
5. B
6. A
7. A
8. A
9. A
10. A
11. A
12. A
13. A
14. A
15. A
16. A
17. C
18. A
19. B
20. A
21. A
22. A
23. A
24. A
25. A
26. C
27. A
28. A
29. A
30. A

Part 2: Text Completion

31. A
32. A
33. B
34. A
35. A
36. A
37. A
38. A
39. A
40. A
41. A
42. A
43. A
44. A
45. A
46. A

This TOEIC Reading practice test focuses on instructions for using office equipment, covering a wide range of vocabulary and grammar structures commonly found in office settings. The questions and passages are designed to help test-takers improve their understanding of workplace-related English and prepare for the actual TOEIC exam.