Mastering TOEIC Reading: Practice Test on Expense Report Submission

TOEIC Reading Practice Test: Parts 1 & 2

Part 1: Incomplete Sentences

1. The finance department requires all employees to __ their expense reports within 30 days of incurring the costs.
   A. submit
   B. submitting
   C. submitted
   D. to submit

2. Failure to provide adequate __ for expenses may result in reimbursement delays.
   A. documentation
   B. documents
   C. documenting
   D. document

3. The company’s expense policy __ that all receipts must be original and itemized.
   A. states
   B. saying
   C. said
   D. state

4. Employees are expected to exercise __ judgment when incurring expenses on behalf of the company.
   A. good
   B. well
   C. better
   D. best

5. The new digital system has __ the process of submitting expense reports significantly.
   A. streamlined
   B. streaming
   C. streams
   D. stream

6. All expense reports must be __ by the employee’s immediate supervisor before submission.
   A. approved
   B. approving
   C. approve
   D. approval

7. The finance team will __ all submitted expense reports for compliance with company policies.
   A. review
   B. reviewing
   C. reviewed
   D. reviews

8. Employees should __ their expense reports with all necessary supporting documents attached.
   A. submit
   B. submits
   C. submitted
   D. submitting

9. The company reimburses __ expenses that are directly related to business activities.
   A. only
   B. alone
   C. solely
   D. unique

10. It is essential to __ all required fields in the expense report form to avoid processing delays.
    A. fill out
    B. filling out
    C. filled out
    D. fill in

11. The finance department aims to process expense reports within __ business days of receipt.
    A. five
    B. five of
    C. fifth
    D. fives

12. Employees must __ their manager’s approval before incurring any extraordinary expenses.
    A. obtain
    B. obtained
    C. obtaining
    D. obtains

13. The expense report should __ a detailed breakdown of all costs incurred during the business trip.
    A. include
    B. includes
    C. included
    D. including

14. Any discrepancies or errors in the expense report may __ in a delay of reimbursement.
    A. result
    B. resulting
    C. resulted
    D. results

15. The company’s travel policy __ the types of expenses that are eligible for reimbursement.
    A. outlines
    B. outlining
    C. outlined
    D. outline

16. Employees are required to __ original receipts for all expenses exceeding $25.
    A. retain
    B. retaining
    C. retained
    D. retains

17. The expense report must be submitted in the __ currency as specified in the company policy.
    A. correct
    B. correcting
    C. corrected
    D. correction

18. It is the employee’s responsibility to ensure that all expense claims are __ and legitimate.
    A. accurate
    B. accuracy
    C. accurately
    D. accurating

19. The finance team may request additional __ if the submitted documentation is insufficient.
    A. information
    B. informing
    C. informed
    D. informs

20. Expense reports submitted after the __ deadline may not be processed until the following month.
    A. specified
    B. specifying
    C. specification
    D. specify

21. Employees should __ their expense reports promptly to ensure timely reimbursement.
    A. submit
    B. submits
    C. submitted
    D. submitting

22. The company’s expense management system allows for easy __ of receipts and invoices.
    A. uploading
    B. upload
    C. uploaded
    D. uploads

23. All business-related meals must be __ with the names of attendees and the purpose of the meeting.
    A. documented
    B. documenting
    C. documentation
    D. documents

24. The finance department reserves the right to __ any expense that violates company policy.
    A. reject
    B. rejecting
    C. rejected
    D. rejects

25. Employees are encouraged to use the company’s __ vendors whenever possible to ensure compliance with procurement policies.
    A. preferred
    B. preferring
    C. preference
    D. prefer

26. The expense report should __ a clear explanation for any unusual or high-value expenses.
    A. provide
    B. provides
    C. provided
    D. providing

27. It is important to __ expense reports accurately to avoid any potential audit issues.
    A. complete
    B. completing
    C. completed
    D. completion

28. The company’s expense policy is designed to ensure __ use of corporate funds.
    A. responsible
    B. responsibility
    C. responsibly
    D.ResponsibleNess

29. Employees must __ all required approvals before submitting their expense reports for processing.
    A. obtain
    B. obtaining
    C. obtained
    D. obtains

30. The finance team will __ expense reports on a first-come, first-served basis.
    A. process
    B. processing
    C. processed
    D. processes

TOEIC Reading Practice: Expense Report Submission

Part 2: Text Completion

Text 1:

Submitting an expense report is a crucial part of business operations. To ensure a smooth process, employees should (31) __ the following steps. First, gather all necessary documentation, including receipts and invoices. Next, (32) __ the company’s expense report form, either online or in paper format. Be sure to (33) __ all required fields with accurate information. Finally, review the report for any errors or omissions before (34) __ it to your supervisor for approval.

31. A. follow
    B. following
    C. followed
    D. follows

32. A. access
    B. accessing
    C. accessed
    D. accesses

33. A. fill out
    B. filling out
    C. filled out
    D. fills out

34. A. submit
    B. submitting
    C. submitted
    D. submits

Text 2:

Proper documentation is essential when submitting expense reports. All receipts should be (35) __ and easily readable. For business meals, make sure to (36) __ the names of all attendees and the purpose of the meeting. If you’ve incurred expenses in a foreign currency, (37) __ the exchange rate used for conversion. Remember to (38) __ any additional notes or explanations for unusual expenses to avoid delays in processing.

35. A. original
    B. originally
    C. originate
    D. originates

36. A. include
    B. including
    C. included
    D. includes

37. A. note
    B. noting
    C. noted
    D. notes

38. A. provide
    B. providing
    C. provided
    D. provides

Text 3:

Timely submission of expense reports is crucial for efficient financial management. Most companies (39) __ a specific deadline for report submission, often within 30 days of incurring the expense. It’s important to (40) __ this timeline to ensure prompt reimbursement. If you anticipate any delays in submitting your report, (41) __ your manager or the finance department as soon as possible. This proactive approach helps to (42) __ any potential issues with budgeting or cash flow management.

39. A. have
    B. having
    C. had
    D. has

40. A. adhere to
    B. adhering to
    C. adhered to
    D. adheres to

41. A. notify
    B. notifying
    C. notified
    D. notifies

42. A. avoid
    B. avoiding
    C. avoided
    D. avoids

Text 4:

After submitting your expense report, it’s important to (43) __ the approval and reimbursement process. Most companies aim to process reports within a specific timeframe, typically 5-10 business days. If you haven’t received any updates after this period, it’s appropriate to (44) __ with the finance department. In some cases, additional information or clarification may be (45) __ . Be prepared to respond promptly to any queries to expedite the process. Once approved, reimbursement is usually (46) __ through direct deposit or included in your next paycheck.

43. A. understand
    B. understanding
    C. understood
    D. understands

44. A. follow up
    B. following up
    C. followed up
    D. follows up

45. A. required
    B. requiring
    C. require
    D. requires

46. A. processed
    B. processing
    C. process
    D. processes

Expense Report Submission Process Flowchart

Answer Key

Part 1: Incomplete Sentences

1. A
2. A
3. A
4. A
5. A
6. A
7. A
8. A
9. A
10. A
11. A
12. A
13. A
14. A
15. A
16. A
17. A
18. A
19. A
20. A
21. A
22. A
23. A
24. A
25. A
26. A
27. A
28. A
29. A
30. A

Part 2: Text Completion

31. A
32. A
33. A
34. B
35. A
36. A
37. A
38. A
39. A
40. A
41. A
42. A
43. A
44. A
45. A
46. A

This practice test covers various aspects of expense report submission, including proper documentation, timely submission, and the approval process. By working through these questions, test-takers can improve their understanding of business English vocabulary and grammar structures commonly used in financial contexts. Remember to pay close attention to verb tenses, subject-verb agreement, and appropriate word choices when answering these questions.